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<div id="GeneralInfo">
 
<h2>
 
General Information</h2>
 
<p>
 
<b>IMPORTANT: DO NOT USE the browser navigation buttons (back or forward arrows)</b></p>
 
<p>
 
This application comes with its own navigation buttons. Errors will occur if the browser navigation buttons are used.</p>
 
<a href="#">Back to top</a>
 
<hr />
 
</div>
 
  
<div id="ContactInfo">
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== MPCA Contact Information ==
<h2>
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MPCA Contacts Information</h2>
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If you have questions about air emissions reporting, please visit the [https://www.pca.state.mn.us/air/air-emissions MPCA Air emissions webpage] for a list of staff contacts.
<p>
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If you have questions about air emissions reporting, please visit the <a href='https://www.pca.state.mn.us/air/staff-contacts'>MPCA Air emissions webpage</a> for a list of staff contacts.</p>
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IT Support
<ul>
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*e-Services Support Staff - [mailto:onlineservices.pca@state.mn.us email MPCA e-Services support].
<li>IT Support
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<span id="AttachFiles"></span>
<ul>
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==Prepare Inventory Submittal Online==
<li>e-Services Support Staff - <a href="mailto:onlineservices.pca@state.mn.us">e-Services Support. </a></li>
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===Attach Supplemental Files to Emission Inventory (Submitter and Preparers)===
</ul>
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How to:
</li>
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#Select "Attach Supplemental Files to Emission Inventory" under the “Prepare Emission Inventory” heading.
</ul>
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#The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
<a href="#">Back to top</a>
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#Select a "Facility ID."
<hr />
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#The system will display a page that allows you to browse for files to attach.
</div>
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#Select the "Browse" button to add a file.
<div id="AttachFiles">
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#Select "Document Type" from the dropdown list '''(Note: if you are attaching Drum Mix Plant or Batch Plant fuel throughput information please select the “Hot-Mix Asphalt Fuel Usage” document type. If you are attaching GHG emissions please select the “Non-permitted Greenhouse Gas Emissions” document type. If you are attaching air toxics emissions please select the “Non-permitted Air Toxics Emissions” document type.)'''
<h2>
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#Select the "Attach File" button.
Prepare Inventory Submittal Online-Attach Supplemental Files to Emission Inventory (Submitter and Preparers)</h2>
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#The system will validate the file type.
<h3>
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#The system will display attached files.
How to:</h3>
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#Repeat step 5 - 7 to attach more files '''(Note: System can only save one of each document type (not to be confused with file type such as “xls” or “pdf of which there is no limit). For example if the user attempts to attach a second “VOC Material Balance” document, the first “VOC Material Balance” document that was attached will be replaced and therefore will no longer be attached).'''
<ol>
+
#After file(s) are attached, select either:  
<li>Select "Attach Supplemental Files to Emission Inventory" under the “Prepare Emission Inventory” heading.</li>
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#*"Remove": to remove the attached file.
<li>The System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.</li>
+
#*"<< Back" to go back to the list of facilities.
<li>Select a "Facility ID."</li>
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#*"List of Services" to go back to the "List of Services" page.
<li>The System will display a page that allows you to browse for files to attach.</li>
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<li>Select the "Browse" button to add a file.</li>
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[[#top|Back To Top]]
<li>Select "Document Type" from the dropdown list <b>(Note: if you are attaching Drum Mix Plant or Batch Plant fuel throughput information please select the “Hot-Mix Asphalt Fuel Usage”
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document type. If you are attaching GHG emissions please select the “Non-permitted Greenhouse Gas (GHG) Emissions” document type. If you are attaching air toxics emissions please select
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==Submit Emission Inventory==
the “Non-permitted Air Toxics (AT) Emissions” document type.)</b></li>
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<span id="ValidateInventory"></span>
<li>Select the "Attach File" button.</li>
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===Validate Emission Inventory Prior to Submittal (Submitter and Preparers)===
<li>The System will validate the file type.</li>
+
How to:
<li>The System will display attached files.</li>
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#Select "Validate Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.
<li>Repeat step 5 - 7 to attach more files (Note: System can only save one of each document type (not to be confused with file type such as “xls” or “pdf of which there is no limit). For
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#The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
example if the user attempts to attach a second “VOC Material Balance” document, the first “VOC Material Balance” document that was attached will be replaced and therefore will no
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#Select a "Facility ID".
longer be attached).</li>
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#The system will display selected facility's information for verification.
<li>After file(s) are attached, select either:
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#Select the "Validate" button.
<ul>
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#The system will validate data and display any errors (if a printed version is helpful to have when correcting error messages select “File” and then “Print” from your browser menu bar).
<li>"Remove": to remove the attached file.</li>
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<li>"<< Back" to go back to the list of facilities.</li>
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[[#top|Back To Top]]
<li>"List of Services" to go back to the "List of Services" page.</li>
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</ul>
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<span id="DownloadReviewExcelFile"></span>
</li>
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</ol>
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===Review Emission Inventory Prior to Submittal (Submitter and Preparers)===
<a href="#">Back to top</a>
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How to:
<hr />
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#Select "Review Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.
</div>
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#The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
<div id="ValidateInventory">
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#Select a "Facility ID".
<h2>
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#The system will display selected facility's information for verification.
Submit Emission Inventory - Validate Emission Inventory Prior to Submittal (Submitter and Preparers)</h2>
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#Select the "Download" button.
<h3>
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#Select “Download” button to open or save a Microsoft Excel file version of your inventory prior to submittal.
How to:</h3>
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<ol>
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[[#top|Back To Top]]
<li>Select "Validate Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.</li>
+
 
<li>The System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.</li>
+
<span id="SubmitInventory"></span>
<li>Select a "Facility ID".</li>
+
 
<li>The System will display selected facility's information for verification.</li>
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===Submit Emission Inventory (Submitter only)===
<li>Select the "Validate" button.</li>
+
How to:
<li>The System will validate data and display any errors (if a printed version is helpful to have when correcting error messages select “File” and then “Print” from your browser menu bar.)</li>
+
#Select "Submit Emission Inventory" under the “Submit Emission Inventory” heading.
</ol>
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#The system will display a data grid view of facilities for which you are authorized as the Submitter for.
<a href="#">Back to top</a>
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#Select a "Facility ID".
<hr />
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#The system will display a "Certification Statement", and a “Document List” which displays all of the files that are attached to the submittal including:  
</div>
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#*DataDocument .xml file (submittal in xml version).
<div id="DownloadReviewExcelFile">
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#*HumanReadableDataDocument .xls file (submittal in .xlsx spreadsheet version).
<h2>
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#*Attached supporting document files (Files the facility has attached).
Submit Emission Inventory - Review Emission Inventory Prior to Submittal (Submitter and Preparers)</h2>
+
#Select “View” next to “Human Readable Data Document” and save the spreadsheet to your computer if you wish to review the inventory again before submitting.
<h3>
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#Sign the "Certification Statement" by entering your "Account Password" and answering a challenge question.
How to:</h3>
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#Select the "Submit" button.
<ol>
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#System will display confirmation of successful submittal on the next page.
<li>Select "Review Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.</li>
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#Select "Finished" to go back to the “List of Services” page.
<li>The System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.</li>
+
 
<li>Select a "Facility ID".</li>
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[[#top|Back To Top]]
<li>The System will display selected facility's information for verification.</li>
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<li>Select the "Download" button.</li>
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==Request Authorization to Submit Emission Inventories Online==
<li>Select “Download” button to open or save a Microsoft Excel file version of your inventory prior to submittal.</li>
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<span id="CreateSubmittalAgreementTask"></span>
</ol>
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===Create Submittal Agreement (Submitter only)===
<a href="#">Back to top</a>
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How to:
<hr />
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#Go to MPCA Online Services portal.
</div>
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#Select "Login" and enter the "Account Number" and "Password" that you obtained during the "Create User Account" procedure.
<div id="SubmitInventory">
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#Once you are logged in select "Air Emission Inventory Submittal-CEDR" from the menu of options.
<h2>
+
#Select "Create Submittal Agreement" under the “Request Authorization to Submit Emission Inventories Online (Submitter Only)” heading.
Submit Emission Inventory – Submit Emission Inventory (Submitter only)</h2>
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#Enter the 8 digit facility ID for the facilities for which you are the Submitter. This ID appears on your previous year's air emission inventory.
<h3>
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#Select "Next >>".
How to:</h3>
+
#Select "Create Agreement".
<ol>
+
#Print out the Agreement.
<li>Select " Submit Emission Inventory" under the “Submit Emission Inventory” heading.</li>
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#Read the entire document.
<li>The System will display a data grid view of facilities for which you are authorized as the Submitter for.</li>
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#Place a “check” in one of the check boxes under number “4” in the “Submitter Signature (Required)” section on page 2.
<li>Select a "Facility ID".</li>
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#Sign and provide additional information requested at the end of section “A. “Submitter Signature (Required)”.
<li>The System will display a "Certification Statement", and a “Document List” which displays all of the files that are attached to the submittal including:
+
#Mail the signed and dated Submittal Agreement to the address listed on the form.
<ul>
+
#You will be contacted by e-mail when you are authorized as the Submitter for the facility listed in the agreement. At that time you will then be able to grant access to others to prepare the inventory.
<li>DataDocument .xml file (submittal in xml version).</li>
+
 
<li>HumanReadableDataDocument .xls file (submittal in .xlsx spreadsheet version).</li>
+
[[#top|Back To Top]]
<li>Attached supporting document files (Files the facility has attached).</li>
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</ul>
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==Manage Emission Inventory Submittals==
</li>
+
<span id="GetCopyOfRecordTask"></span>
<li>Select “View” next to “Human Readable Data Document” and save the spreadsheet to your computer if you wish to review the inventory again before submitting.</li>
+
===View Copy of Record (Submitter and Preparers)===
<li>Sign the "Certification Statement" by entering your "Account Password" and answering a challenge question.</li>
+
See the [[#GlossaryOfTerms|Glossary of Terms]] for a definition of "Copy of Record".
<li>Select the "Submit" button.</li>
+
 
<li>System will display confirmation of successful submittal on the next page.</li>
+
How to:
<li>Select "Finished" to go back to the “List of Services” page.</li>
+
#Select "View Copy of Record" under the “Manage Emission Inventory Submittals” heading.
</ol>
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#The system will display a data grid view of authorized facilities for any inventories that have been successfully submitted.
<a href="#">Back to top</a>
+
#Select a "Confirmation Number" to "Save" or "Open" the ".zip" file.
<hr />
+
#In the “.zip” file open the file named "HumanReadableDataDocument". This is the "Copy of Record".
</div>
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#Select "List of Services" to go back to the “List of Services” page.
<div id="CreateSubmittalAgreementTask">
+
 
<h2>
+
[[#top|Back To Top]]
Request Authorization to Submit Emission Inventories Online - Create Submittal Agreement (Submitter only)</h2>
+
 
<h3>
+
<span id="ViewAuthorizedUsersTask"></span>
How to:</h3>
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===View Authorized Users (Submitter and Preparers)===
<ol>
+
 
<li>Go to MPCA <a href="https://netweb.pca.state.mn.us/private/">Online Services</a> portal.</li>
+
How to:
<li>Select "Login" and enter the "Account Number" and "Password" that you obtained during the "Create User Account" procedure.</li>
+
#Select "View Authorized Users" under the "Manage Emission Inventory Submittals" heading.
<li>Once you are logged in select "Air Emission Inventory Submittal-CEDR" from the menu of options.</li>
+
#System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for along with displaying the names of anyone else who is authorized for these facilities.
<li>Select "Create Submittal Agreement" under the “Request Authorization to Submit Emission Inventories Online (Submitter Only)” heading.</li>
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#Select "List of Services" to go back to the "List of Services" page.
<li>Enter the 8 digit facility ID for the facilities for which you are the Submitter. This ID appears on your previous year's air emission inventory.</li>
+
 
<li>Select "Next >>".</li>
+
[[#top|Back To Top]]
<li>Select "Create Agreement".</li>
+
 
<li>Print out the Agreement.</li>
+
<span id="GrantPreparerRole"></span>
<li>Read the entire document.</li>
+
===Grant Preparer Role (Submitter Only)===
<li>Place a “check” in one of the check boxes under number “4” in the “Submitter Signature (Required)” section on page 2.</li>
+
 
<li>Sign and provide additional information requested at the end of section “A. “Submitter Signature (Required)”.</li>
+
How to:
<li>Mail the signed and dated Submittal Agreement to the address listed on the form.</li>
+
#Select "Grant Preparer Role" under the "Manage Emission Inventory Submittals" heading.
<li>You will be contacted by e-mail when you are authorized as the Submitter for the facility listed in the agreement. At that time you will then be able to grant access to others to prepare
+
#System will display a data grid view of facilities that you are authorized as the Submitter.
the inventory.</li>
+
#Select a "Facility ID".
</ol>
+
#System will ask for "Preparer's Account Number" and "Preparer's Email".
<a href="#">Back to top</a>
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#Enter the Preparer's account number and email and then select "Grant Role".
<hr />
+
#System will validate account number and email address and return you to the "List of Services" page.
</div>
+
 
<div id="GetCopyOfRecordTask">
+
[[#top|Back To Top]]
<h2>
+
 
Manage Emission Inventory Submittals-View Copy of Record (Submitter and Preparers)</h2>
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<span id="ViewPreparers"></span>
<p>
+
===Revoke Preparer Role (Submitter Only)===
See the <a href="#GlossaryOfTerms">Glossary of Terms</a> for a definition of "Copy of Record".</p>
+
 
<h3>
+
How to:
How to:</h3>
+
#Select "Revoke Preparer Role" under the "Manage Emission Inventory Submittals" heading.
<ol>
+
#System will display a data grid view of facilities that you are authorized as the Submitter.
<li>Select "View Copy of Record" under the “Manage Emission Inventory Submittals” heading.</li>
+
#Select a "Facility ID".
<li>The System will display a data grid view of authorized facilities for any inventories that have been successfully submitted.</li>
+
#System will display a data grid view of authorized Preparers.
<li>Select a "Confirmation Number" to "Save" or "Open" the ".zip" file.</li>
+
#Select an account number of a Preparer.
<li>In the “.zip” file open the file named "HumanReadableDataDocument". This is the "Copy of Record".</li>
+
#Click "Revoke Role" to remove the selected person as a Preparer for the facility.
<li>Select "List of Services" to go back to the “List of Services” page.</li>
+
 
</ol>
+
[[#top|Back To Top]]
<a href="#">Back to top</a>
+
 
<hr />
+
<span id="DeleteShoppingCart"></span>
</div>
+
===Delete Draft Submittal (Submitter Only)===
<div id="ViewAuthorizedUsersTask">
+
 
<h2>
+
How to:
Manage Emission Inventory Submittals-View Authorized Users (Submitter and Preparers)</h2>
+
#Select "Delete Draft Submittal" under the "Manage Emission Inventory Submittals" heading.
<h3>
+
#System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
How to:</h3>
+
#Select a "Facility ID".
<ol>
+
#Select the "Delete" button to delete data and return to the "List of Services" page.
<li>Select "View Authorized Users" under the "Manage Emission Inventory Submittals" heading.</li>
+
 
<li>System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for along with displaying the names of anyone else who is authorized
+
[[#top|Back To Top]]
for these facilities.</li>
+
 
<li>Select "List of Services" to go back to the "List of Services" page.</li>
+
<span id="FAQ"></span>
</ol>
+
==Frequently Asked Questions==
<a href="#">Back to top</a>
+
 
<hr />
+
<span id="LogInReg"></span>
</div>
+
===CEDR e-Services Log In and Registration:===
<div id="GrantPreparerRole">
+
#How do I set up a user account?  
<h2>
+
#*Go to MPCA [https://netweb.pca.state.mn.us/private/login.aspx e-Services] electronic reporting web site. Select “Create an Account” and complete the information requested. You will receive an e-mail with your account number. Select the link in the e-mail to activate your account.
Manage Emission Inventory Submittals-Grant Preparer Role (Submitter Only)</h2>
+
#How/Where do I enter the data? I created an account but when I log in I only see the link “Create Submittal Agreement”.  
<h3>
+
#*You will see the links for preparing the inventory only after:  
How to:</h3>
+
#**You print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. (Refer to FAQ #4 to determine if you should be identified as the Submitter) OR
<ol>
+
#**The authorized Submitter for the facility identifies you as a Preparer. Refer to the instructions for “Grant Preparer Role” to learn how to become a Preparer.
<li>Select "Grant Preparer Role" under the "Manage Emission Inventory Submittals" heading.</li>
+
#How do I identify myself as the Submitter in CEDR?  
<li>System will display a data grid view of facilities that you are authorized as the Submitter.</li>
+
#*Click on the link “Create Submittal Agreement” and print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. Refer to FAQ #4 to determine if you should be identified as the Submitter.
<li>Select a "Facility ID".</li>
+
#Who should sign the Submittal Agreement?  
<li>System will ask for "Preparer's Account Number" and "Preparer's Email".</li>
+
#*If the Responsible Official (RO as defined in [https://www.revisor.mn.gov/rules/?id=7007.0100 Minn. R. 7007.0100, subp. 21] is not currently an authorized Submitter and will be submitting the inventory he/she must complete section C of the Submittal Agreement and mail in the form.  
<li>Enter the Preparer's account number and email and then select "Grant Role".</li>
+
#*If the Responsible Official chooses to delegate authority for submitting the inventory to someone else (the Submitter), the Responsible Official must complete section D of the Submittal Agreement. The Submittal Agreement must be generated from the delegated Submitter's e-Services account and the delegated Submitter must complete section C of the Submittal Agreement.
<li>System will validate account number and email address and return you to the "List of Services" page.</li>
+
#How do I make changes to my facility's permit information?  
</ol>
+
#*If any of the following have changed, your permit must be revised to reflect such changes: facility name, ownership or control of the facility, or any other facility contact information listed in the permit (e.g., mailing address). You must submit an application to the MPCA to change your permit. You can find the various permit application forms on the MPCA’s Web site at: http://www.pca.state.mn.us/changeforms.
<a href="#">Back to top</a>
+
#How does the facility change the Submitter in the MPCA AQ Database?  
<hr />
+
#*The new Submitter must complete and mail in a Submittal Agreement. If the new Submitter does not meet the definition of Responsible Official as defined in [https://www.revisor.mn.gov/rules/?id=7007.0100 Minn. R. 7007.0100, subp. 21], the Responsible Official must complete section D of the Submittal Agreement. Refer to the [[#CreateSubmittalAgreementTask|“Create Submittal Agreement”]] section for step-by-step guidance on completing this procedure. Once the new Submitter is authorized, he/she can grant access for preparers.
</div>
+
#Can I fax or e-mail the Submittal Agreement?
<div id="ViewPreparers">
+
#*No, as part of the MPCA’s Cross Media Electronic Reporting Regulation (CROMERR) agreement with U.S. EPA both pages of the original paper copy of the Agreement must be kept in the MPCA’s files for at least 5 years.
<h2>
+
#Can I submit a single Submittal Agreement for multiple facilities?  
Manage Emission Inventory Submittals-Revoke Preparer Role (Submitter Only)</h2>
+
#*No. Submitters must complete a separate Submittal Agreement for each of the facilities they will be submitting an inventory for.  
<h3>
+
#I mailed in my Submittal agreement. When can I begin to prepare my inventory electronically?  
How to:</h3>
+
#*Submittal Agreements can take up to 3 weeks for the MPCA to process. You will receive an email from the MPCA e-Services Portal administrator when you are authorized.
<ol>
+
#Can more than one Submitter be designated for an individual facility?  
<li>Select "Revoke Preparer Role" under the "Manage Emission Inventory Submittals" heading.</li>
+
#*No. Users that are not the Submitter will be able to assist with preparing the emission inventory submittal; however, they will not have access to the facility information until access is granted by the Submitter.
<li>System will display a data grid view of facilities that you are authorized as the Submitter.</li>
+
#Can more than one Preparer be designated for an individual facility?  
<li>Select a "Facility ID".</li>
+
#*Yes, a Submitter can designate multiple Preparers for a given facility; however, only the Submitter is able to electronically submit the inventory. Each user (both Submitter and Preparer) must have his or her own individual account.
<li>System will display a data grid view of authorized Preparers.</li>
+
#Can one individual be designated with more than one "user role", e.g., can a Submitter also have Preparer privileges?  
<li>Select an account number of a Preparer.</li>
+
#*A Submitter can prepare and submit an inventory. Preparers can only prepare an inventory.
<li>Click "Revoke Role" to remove the selected person as a Preparer for the facility.</li>
+
#I am registered as a Preparer but cannot access my facility in the MPCA’s e-Services Portal: Air Emission Inventory Submittal-CEDR application  
</ol>
+
#*Check with the Submitter for the facility to find out if he/she has granted you Preparer role access for the facility. Instructions for the Submitter to grant the Preparer role to other users can be found above under [[#GrantPreparerRole|“Grant Preparer Role”]].
<a href="#">Back to top</a>
+
#I am a consultant responsible for several emission inventories for one particular client. How do I go about obtaining the information necessary to begin completing the emission inventory in CEDR?  
<hr />
+
#*In order to access your client's data, you need to create a user account. You must provide the Submitter your account number and the email address used to create your account for each facility that you will be assisting with inventory preparation. Only the Submitter can grant Preparer access to you. Once you are granted access by the Submitter, you have access to all of the facility’s data in the online emission inventory system.  
</div>
+
#Currently, my client has not contacted the MPCA to apply for Submitter designation. Should my first step be to instruct the client to set up an User Account?  
<div id="DeleteShoppingCart">
+
#*Yes. You should instruct your client to create a user account (Refer to FAQ #1).  
<h2>
+
#I forgot my account number and/or password. How do I find it?  
Manage Emission Inventory Submittals-Delete Draft Submittal (Submitter Only)</h2>
+
#*If you just forgot your password, but know your account number, go to the MPCA [https://netweb.pca.state.mn.us/private/login.aspx e-Services] web page and click on “Login.” From the Login page, click on the 'I forgot my password' link. After you enter your account number, the e-mail address that you used to create your account, and answer a challenge question, a notice will be sent to you via e-mail that your account has been reset. If you do not have your account number or know the e-mail address under which you registered, contact the MPCA e-Services Portal administrator at 651-757-2728.
<h3>
+
 
How to:</h3>
+
<span id="InvSubmit"></span>
<ol>
+
===Inventory Report Submittal:===
<li>Select "Delete Draft Submittal" under the "Manage Emission Inventory Submittals" heading.</li>
+
#If I notice an error in my emission inventory that I just submitted, what should I do? Resubmit or notify an EI staff?  
<li>System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.</li>
+
#*The Submitter may submit the EI more than once, if necessary, until the EI submittal deadline. To minimize confusion for all involved, please ensure that your first EI submittal will be your best submittal. This intent adheres to the definition of the ‘legal certification’ in the signature block that the Submitter agrees to at the point of the EI submittal.
<li>Select a "Facility ID".</li>
+
#Do I need to attach any files for the EI submittal to be valid?  
<li>Select the "Delete" button to delete data and return to the "List of Services" page.</li>
+
#*Which attachments to include with the EI remains the same as the previous EI submittals. Attachments are documentation that adds value and/or clarity to the EI emission estimation methods, e.g. a pdf of the executive summary of performance (stack) tests, a VOC material balance spreadsheet.
</ol>
+
#The inventory is due and I just hired a consultant to do my inventory submittal. How can I get an extension?  
<a href="#">Back to top</a>
+
#*Extensions are not allowed. Please submit as soon as possible or your next year's air fee will be calculated using [https://www.revisor.mn.gov/rules/?id=7002.0025 Minn. R. 7002.0025, subp. 3].
<hr />
+
#Since the system just calculated my annual emissions, couldn't it also calculate my annual air emission fee?  
</div>
+
#*No, because the emissions calculated at the point of EI submittal are draft and are subject to change pending review by the MPCA EI staff.  
<div id="FAQ">
+
 
<h2>
+
[[#top|Back To Top]]
Frequently Asked Questions (FAQ)</h2>
+
 
<h3 id="LogInReg">
+
<span id="GlossaryOfTerms"></span>
CEDR e-Services Log In and Registration:</h3>
+
 
<ol>
+
==Glossary of Terms==
<li><b>How do I set up a user account?</b>
+
 
<ul>
+
'''CROMERR:''' The Cross-Media Electronic Reporting Rule (CROMERR) provides the legal framework for electronic reporting (ER) under all of the Environmental Protection Agency's (EPA) environmental regulations. CROMERR applies to: (a) regulated entities that submit reports and other documents to EPA under Title 40 of the Code of Federal Regulations, and (b) states, tribes, and local governments that are authorized to administer EPA programs under Title 40. CROMERR establishes standards for information systems that receive reports and other documents electronically (including email, but excluding disks, CD's, and other magnetic and optical media) that are submitted to satisfy requirements of a program that a state, tribe, or local government is authorized to administer under Title 40. These standards cover a variety of system functions, such as electronic signature validation. The standards are designed to provide electronic submittals with the same level of legal dependability as the corresponding paper submittals. Although CROMERR does not subject EPA systems to the standards, EPA has decided that all of its systems will conform to the standards when they operate to receive electronic submittals that are covered by the regulation.  
<li>Go to MPCA <a href="https://netweb.pca.state.mn.us/private/">e-Services</a> electronic reporting web site. Select “Create an Account” and complete the information requested. You will
+
 
receive an e-mail with your account number. Select the link in the e-mail to activate your account.<br />
+
'''Copy of Record:''' The copy of record is defined by the EPA as the document "that is submitted in lieu of paper to satisfy requirements under an authorized program. For such submissions, the copy of record is intended to serve as the electronic surrogate for what we refer to as the "original" of the document received where we are doing business on paper. The copy of record is meant to provide an authoritative answer to the question of what was actually submitted and, as applicable, what was signed and certified to in the particular case.  
<br />
+
 
</li>
+
'''Electronic Signature:''' This means any information in digital form that is included in or logically associated with an electronic document for the purpose of expressing the same meaning and intention as would a handwritten signature if affixed to an equivalent paper document with the same reference to the same content. The electronic document bears or has on it a digital (or electronic) signature where it includes or has logically associated with it such information. For MPCA-CROMERR, the electronic signature is comprised of an account's password and one of the five challenge questions that are part of the account creation process.  
</ul>
+
 
</li>
+
'''Submittal Agreement:''' This means an electronic signature agreement signed by an individual with a handwritten signature. This agreement must be stored until five years after the associated electronic signature device has been deactivated.  
<li><b>How/Where do I enter the data? I created an account but when I log in I only see the link “Create Submittal Agreement”.</b>
+
 
<ul>
+
[[#top|Back To Top]]
<li>You will see the links for preparing the inventory only after:
 
<ul>
 
<li>You print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. (Refer to FAQ #4 to determine if you should be identified as the Submitter)
 
OR</li>
 
<li>The authorized Submitter for the facility identifies you as a Preparer. Refer to the instructions for “Grant Preparer Role” to learn how to become a Preparer.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
</ul>
 
</li>
 
<li><b>How do I identify myself as the Submitter in CEDR?</b>
 
<ul>
 
<li>Click on the link “Create Submittal Agreement” and print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. Refer to FAQ #4 to determine
 
if you should be identified as the Submitter.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Who should sign the Submittal Agreement?</b>
 
<ul>
 
<li>If the Responsible Official (RO as defined in <a href="https://www.revisor.mn.gov/rules/?id=7007.0100">Minn. R. 7007.0100, subp. 21</a> is not currently an authorized Submitter and
 
will be submitting the inventory he/she must complete section C of the Submittal Agreement and mail in the form.
 
<br />
 
<br />
 
</li>
 
<li>If the Responsible Official chooses to delegate authority for submitting the inventory to someone else (the Submitter), the Responsible Official must complete section D of the Submittal
 
Agreement. The Submittal Agreement must be generated from the delegated Submitter's e-Services account and the delegated Submitter must complete section C of the Submittal Agreement.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>How do I make changes to my facility's permit information?</b>
 
<ul>
 
<li>If any of the following have changed, your permit must be revised to reflect such changes: facility name, ownership or control of the facility, or any other facility contact information
 
listed in the permit (e.g., mailing address). You must submit an application to the MPCA to change your permit. You can find the various permit application forms on the MPCA’s Web
 
site at: <a href="http://www.pca.state.mn.us/changeforms">http://www.pca.state.mn.us/<wbr>changeforms.</a><br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>How does the facility change the Submitter in the MPCA AQ Database?</b>
 
<ul>
 
<li>The new Submitter must complete and mail in a Submittal Agreement. If the new Submitter does not meet the definition of Responsible Official as defined in <a href="https://www.revisor.mn.gov/rules/?id=7007.0100">
 
Minn. R. 7007.0100, subp. 21</a>, the Responsible Official must complete section D of the Submittal Agreement. Refer to the <a href="#CreateSubmittalAgreementTask">“Create Submittal Agreement”</a>
 
section for step-by-step guidance on completing this procedure. Once the new Submitter is authorized, he/she can grant access for preparers.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Can I fax or e-mail the Submittal Agreement?</b>
 
<ul>
 
<li>No, as part of the MPCA’s Cross Media Electronic Reporting Regulation (CROMERR) agreement with U.S. EPA both pages of the original paper copy of the Agreement must be kept in the MPCA’s
 
files for at least 5 years.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Can I submit a single Submittal Agreement for multiple facilities?</b>
 
<ul>
 
<li>No. Submitters must complete a separate Submittal Agreement for each of the facilities they will be submitting an inventory for.
 
<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>I mailed in my Submittal agreement. When can I begin to prepare my inventory electronically?</b>
 
<ul>
 
<li>Submittal Agreements can take up to 3 weeks for the MPCA to process. You will receive an email from the MPCA e-Services Portal administrator when you are authorized.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Can more than one Submitter be designated for an individual facility?</b>
 
<ul>
 
<li>No. Users that are not the Submitter will be able to assist with preparing the emission inventory submittal; however, they will not have access to the facility information until access
 
is granted by the Submitter.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Can more than one Preparer be designated for an individual facility?</b>
 
<ul>
 
<li>Yes, a Submitter can designate multiple Preparers for a given facility; however, only the Submitter is able to electronically submit the inventory. Each user (both Submitter and Preparer)
 
must have his or her own individual account.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Can one individual be designated with more than one "user role", e.g., can a Submitter also have Preparer privileges?</b>
 
<ul>
 
<li>A Submitter can prepare and submit an inventory. Preparers can only prepare an inventory.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>I am registered as a Preparer but cannot access my facility in the MPCA’s e-Services Portal: Air Emission Inventory Submittal-CEDR application</b>
 
<ul>
 
<li>Check with the Submitter for the facility to find out if he/she has granted you Preparer role access for the facility. Instructions for the Submitter to grant the Preparer role to
 
other users can be found above under <a href="#GrantPreparerRole">“Manage Emission Inventory Submittals – Grant Preparer Role (Submitter Only)</a>.”
 
<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>I am a consultant responsible for several emission inventories for one particular client. How do I go about obtaining the information necessary to begin completing the emission
 
inventory in CEDR?</b>
 
<ul>
 
<li>In order to access your client's data, you need to create a user account. You must provide the Submitter your account number and the email address used to create your account for each
 
facility that you will be assisting with inventory preparation. Only the Submitter can grant Preparer access to you. Once you are granted access by the Submitter, you have access to
 
all of the facility’s data in the online emission inventory system.
 
<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Currently, my client has not contacted the MPCA to apply for Submitter designation. Should my first step be to instruct the client to set up an User Account?</b>
 
<ul>
 
<li>Yes. You should instruct your client to create a user account (Refer to FAQ #1).
 
<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>I forgot my account number and/or password. How do I find it?</b>
 
<ul>
 
<li>If you just forgot your password, but know your account number, go to the MPCA <a href="https://netweb.pca.state.mn.us/private/">e-Services</a> web page and click on “Login.” From
 
the Login page, click on the 'I forgot my password' link. After you enter your account number, the e-mail address that you used to create your account, and answer a challenge question,
 
a notice will be sent to you via e-mail that your account has been reset. If you do not have your account number or know the e-mail address under which you registered, contact the
 
MPCA e-Services Portal administrator at 651-757-2728. </li>
 
</ul>
 
</li>
 
</ol>
 
<h3 id="InvSubmit">
 
Inventory Report Submittal:</h3>
 
<ol>
 
<li><b>If I notice an error in my emission inventory that I just submitted, what should I do? Resubmit or notify an EI staff?</b>
 
<ul>
 
<li>The Submitter may submit the EI more than once, if necessary, until the EI submittal deadline. To minimize confusion for all involved, please ensure that your first EI submittal will
 
be your best submittal. This intent adheres to the definition of the ‘legal certification’ in the signature block that the Submitter agrees to at the point of the EI submittal.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Do I need to attach any files for the EI submittal to be valid?</b>
 
<ul>
 
<li>Which attachments to include with the EI remains the same as the previous EI submittals. Attachments are documentation that adds value and/or clarity to the EI emission estimation
 
methods, e.g. a pdf of the executive summary of performance (stack) tests, a VOC material balance spreadsheet.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>The inventory is due and I just hired a consultant to do my inventory submittal. How can I get an extension?</b>
 
<ul>
 
<li>Extensions are not allowed. Please submit as soon as possible or your next year's air fee will be calculated using <a href="https://www.revisor.mn.gov/rules/?id=7002.0025">Minn. R.
 
7002.0025, subp. 3</a>.<br />
 
<br />
 
</li>
 
</ul>
 
</li>
 
<li><b>Since the system just calculated my annual emissions, couldn't it also calculate my annual air emission fee?</b>
 
<ul>
 
<li>No, because the emissions calculated at the point of EI submittal are draft and are subject to change pending review by the MPCA EI staff. </li>
 
</ul>
 
</li>
 
</ol>
 
<a href="#Top">Back to top</a>
 
<hr />
 
</div>
 
<div id="GlossaryOfTerms">
 
<h2>
 
Glossary of Terms</h2>
 
<p>
 
<b>CROMERR:</b> The Cross-Media Electronic Reporting Rule (CROMERR) provides the legal framework for electronic reporting (ER) under all of the Environmental Protection Agency's (EPA)
 
environmental regulations. CROMERR applies to: (a) regulated entities that submit reports and other documents to EPA under Title 40 of the Code of Federal Regulations, and (b) states,
 
tribes, and local governments that are authorized to administer EPA programs under Title 40. CROMERR establishes standards for information systems that receive reports and other documents
 
electronically (including email, but excluding disks, CD's, and other magnetic and optical media) that are submitted to satisfy requirements of a program that a state, tribe, or local
 
government is authorized to administer under Title 40. These standards cover a variety of system functions, such as electronic signature validation. The standards are designed to provide
 
electronic submittals with the same level of legal dependability as the corresponding paper submittals. Although CROMERR does not subject EPA systems to the standards, EPA has decided
 
that all of its systems will conform to the standards when they operate to receive electronic submittals that are covered by the regulation.
 
<br />
 
<br />
 
<b>Copy of Record:</b> The copy of record is defined by the EPA as the document "that is submitted in lieu of paper to satisfy requirements under an authorized program. For such submissions,
 
the copy of record is intended to serve as the electronic surrogate for what we refer to as the "original" of the document received where we are doing business on paper. The copy of
 
record is meant to provide an authoritative answer to the question of what was actually submitted and, as applicable, what was signed and certified to in the particular case.
 
<br />
 
<br />
 
<b>Electronic Signature:</b> This means any information in digital form that is included in or logically associated with an electronic document for the purpose of expressing the same
 
meaning and intention as would a handwritten signature if affixed to an equivalent paper document with the same reference to the same content. The electronic document bears or has
 
on it a digital (or electronic) signature where it includes or has logically associated with it such information. For MPCA-CROMERR, the electronic signature is comprised of an account's
 
password and one of the five challenge questions that are part of the account creation process.
 
<br />
 
<br />
 
<b>Submittal Agreement:</b> This means an electronic signature agreement signed by an individual with a handwritten signature. This agreement must be stored until five years after
 
the associated electronic signature device has been deactivated. <a href="#Top">Back to top</a>
 
</p>
 
<hr />
 
</div
 

Revision as of 14:25, 16 November 2016

MPCA Contact Information

If you have questions about air emissions reporting, please visit the MPCA Air emissions webpage for a list of staff contacts.

IT Support

Prepare Inventory Submittal Online

Attach Supplemental Files to Emission Inventory (Submitter and Preparers)

How to:

  1. Select "Attach Supplemental Files to Emission Inventory" under the “Prepare Emission Inventory” heading.
  2. The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
  3. Select a "Facility ID."
  4. The system will display a page that allows you to browse for files to attach.
  5. Select the "Browse" button to add a file.
  6. Select "Document Type" from the dropdown list (Note: if you are attaching Drum Mix Plant or Batch Plant fuel throughput information please select the “Hot-Mix Asphalt Fuel Usage” document type. If you are attaching GHG emissions please select the “Non-permitted Greenhouse Gas Emissions” document type. If you are attaching air toxics emissions please select the “Non-permitted Air Toxics Emissions” document type.)
  7. Select the "Attach File" button.
  8. The system will validate the file type.
  9. The system will display attached files.
  10. Repeat step 5 - 7 to attach more files (Note: System can only save one of each document type (not to be confused with file type such as “xls” or “pdf of which there is no limit). For example if the user attempts to attach a second “VOC Material Balance” document, the first “VOC Material Balance” document that was attached will be replaced and therefore will no longer be attached).
  11. After file(s) are attached, select either:
    • "Remove": to remove the attached file.
    • "<< Back" to go back to the list of facilities.
    • "List of Services" to go back to the "List of Services" page.

Back To Top

Submit Emission Inventory

Validate Emission Inventory Prior to Submittal (Submitter and Preparers)

How to:

  1. Select "Validate Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.
  2. The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
  3. Select a "Facility ID".
  4. The system will display selected facility's information for verification.
  5. Select the "Validate" button.
  6. The system will validate data and display any errors (if a printed version is helpful to have when correcting error messages select “File” and then “Print” from your browser menu bar).

Back To Top

Review Emission Inventory Prior to Submittal (Submitter and Preparers)

How to:

  1. Select "Review Emission Inventory Prior to Submittal" under the “Submit Emission Inventory” heading.
  2. The system will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
  3. Select a "Facility ID".
  4. The system will display selected facility's information for verification.
  5. Select the "Download" button.
  6. Select “Download” button to open or save a Microsoft Excel file version of your inventory prior to submittal.

Back To Top

Submit Emission Inventory (Submitter only)

How to:

  1. Select "Submit Emission Inventory" under the “Submit Emission Inventory” heading.
  2. The system will display a data grid view of facilities for which you are authorized as the Submitter for.
  3. Select a "Facility ID".
  4. The system will display a "Certification Statement", and a “Document List” which displays all of the files that are attached to the submittal including:
    • DataDocument .xml file (submittal in xml version).
    • HumanReadableDataDocument .xls file (submittal in .xlsx spreadsheet version).
    • Attached supporting document files (Files the facility has attached).
  5. Select “View” next to “Human Readable Data Document” and save the spreadsheet to your computer if you wish to review the inventory again before submitting.
  6. Sign the "Certification Statement" by entering your "Account Password" and answering a challenge question.
  7. Select the "Submit" button.
  8. System will display confirmation of successful submittal on the next page.
  9. Select "Finished" to go back to the “List of Services” page.

Back To Top

Request Authorization to Submit Emission Inventories Online

Create Submittal Agreement (Submitter only)

How to:

  1. Go to MPCA Online Services portal.
  2. Select "Login" and enter the "Account Number" and "Password" that you obtained during the "Create User Account" procedure.
  3. Once you are logged in select "Air Emission Inventory Submittal-CEDR" from the menu of options.
  4. Select "Create Submittal Agreement" under the “Request Authorization to Submit Emission Inventories Online (Submitter Only)” heading.
  5. Enter the 8 digit facility ID for the facilities for which you are the Submitter. This ID appears on your previous year's air emission inventory.
  6. Select "Next >>".
  7. Select "Create Agreement".
  8. Print out the Agreement.
  9. Read the entire document.
  10. Place a “check” in one of the check boxes under number “4” in the “Submitter Signature (Required)” section on page 2.
  11. Sign and provide additional information requested at the end of section “A. “Submitter Signature (Required)”.
  12. Mail the signed and dated Submittal Agreement to the address listed on the form.
  13. You will be contacted by e-mail when you are authorized as the Submitter for the facility listed in the agreement. At that time you will then be able to grant access to others to prepare the inventory.

Back To Top

Manage Emission Inventory Submittals

View Copy of Record (Submitter and Preparers)

See the Glossary of Terms for a definition of "Copy of Record".

How to:

  1. Select "View Copy of Record" under the “Manage Emission Inventory Submittals” heading.
  2. The system will display a data grid view of authorized facilities for any inventories that have been successfully submitted.
  3. Select a "Confirmation Number" to "Save" or "Open" the ".zip" file.
  4. In the “.zip” file open the file named "HumanReadableDataDocument". This is the "Copy of Record".
  5. Select "List of Services" to go back to the “List of Services” page.

Back To Top

View Authorized Users (Submitter and Preparers)

How to:

  1. Select "View Authorized Users" under the "Manage Emission Inventory Submittals" heading.
  2. System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for along with displaying the names of anyone else who is authorized for these facilities.
  3. Select "List of Services" to go back to the "List of Services" page.

Back To Top

Grant Preparer Role (Submitter Only)

How to:

  1. Select "Grant Preparer Role" under the "Manage Emission Inventory Submittals" heading.
  2. System will display a data grid view of facilities that you are authorized as the Submitter.
  3. Select a "Facility ID".
  4. System will ask for "Preparer's Account Number" and "Preparer's Email".
  5. Enter the Preparer's account number and email and then select "Grant Role".
  6. System will validate account number and email address and return you to the "List of Services" page.

Back To Top

Revoke Preparer Role (Submitter Only)

How to:

  1. Select "Revoke Preparer Role" under the "Manage Emission Inventory Submittals" heading.
  2. System will display a data grid view of facilities that you are authorized as the Submitter.
  3. Select a "Facility ID".
  4. System will display a data grid view of authorized Preparers.
  5. Select an account number of a Preparer.
  6. Click "Revoke Role" to remove the selected person as a Preparer for the facility.

Back To Top

Delete Draft Submittal (Submitter Only)

How to:

  1. Select "Delete Draft Submittal" under the "Manage Emission Inventory Submittals" heading.
  2. System will display a data grid view of facilities that you are authorized to prepare and/or submit inventories for.
  3. Select a "Facility ID".
  4. Select the "Delete" button to delete data and return to the "List of Services" page.

Back To Top

Frequently Asked Questions

CEDR e-Services Log In and Registration:

  1. How do I set up a user account?
    • Go to MPCA e-Services electronic reporting web site. Select “Create an Account” and complete the information requested. You will receive an e-mail with your account number. Select the link in the e-mail to activate your account.
  2. How/Where do I enter the data? I created an account but when I log in I only see the link “Create Submittal Agreement”.
    • You will see the links for preparing the inventory only after:
      • You print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. (Refer to FAQ #4 to determine if you should be identified as the Submitter) OR
      • The authorized Submitter for the facility identifies you as a Preparer. Refer to the instructions for “Grant Preparer Role” to learn how to become a Preparer.
  3. How do I identify myself as the Submitter in CEDR?
    • Click on the link “Create Submittal Agreement” and print out and mail in a signed Submittal Agreement identifying yourself as the Submitter for the facility. Refer to FAQ #4 to determine if you should be identified as the Submitter.
  4. Who should sign the Submittal Agreement?
    • If the Responsible Official (RO as defined in Minn. R. 7007.0100, subp. 21 is not currently an authorized Submitter and will be submitting the inventory he/she must complete section C of the Submittal Agreement and mail in the form.
    • If the Responsible Official chooses to delegate authority for submitting the inventory to someone else (the Submitter), the Responsible Official must complete section D of the Submittal Agreement. The Submittal Agreement must be generated from the delegated Submitter's e-Services account and the delegated Submitter must complete section C of the Submittal Agreement.
  5. How do I make changes to my facility's permit information?
    • If any of the following have changed, your permit must be revised to reflect such changes: facility name, ownership or control of the facility, or any other facility contact information listed in the permit (e.g., mailing address). You must submit an application to the MPCA to change your permit. You can find the various permit application forms on the MPCA’s Web site at: http://www.pca.state.mn.us/changeforms.
  6. How does the facility change the Submitter in the MPCA AQ Database?
    • The new Submitter must complete and mail in a Submittal Agreement. If the new Submitter does not meet the definition of Responsible Official as defined in Minn. R. 7007.0100, subp. 21, the Responsible Official must complete section D of the Submittal Agreement. Refer to the “Create Submittal Agreement” section for step-by-step guidance on completing this procedure. Once the new Submitter is authorized, he/she can grant access for preparers.
  7. Can I fax or e-mail the Submittal Agreement?
    • No, as part of the MPCA’s Cross Media Electronic Reporting Regulation (CROMERR) agreement with U.S. EPA both pages of the original paper copy of the Agreement must be kept in the MPCA’s files for at least 5 years.
  8. Can I submit a single Submittal Agreement for multiple facilities?
    • No. Submitters must complete a separate Submittal Agreement for each of the facilities they will be submitting an inventory for.
  9. I mailed in my Submittal agreement. When can I begin to prepare my inventory electronically?
    • Submittal Agreements can take up to 3 weeks for the MPCA to process. You will receive an email from the MPCA e-Services Portal administrator when you are authorized.
  10. Can more than one Submitter be designated for an individual facility?
    • No. Users that are not the Submitter will be able to assist with preparing the emission inventory submittal; however, they will not have access to the facility information until access is granted by the Submitter.
  11. Can more than one Preparer be designated for an individual facility?
    • Yes, a Submitter can designate multiple Preparers for a given facility; however, only the Submitter is able to electronically submit the inventory. Each user (both Submitter and Preparer) must have his or her own individual account.
  12. Can one individual be designated with more than one "user role", e.g., can a Submitter also have Preparer privileges?
    • A Submitter can prepare and submit an inventory. Preparers can only prepare an inventory.
  13. I am registered as a Preparer but cannot access my facility in the MPCA’s e-Services Portal: Air Emission Inventory Submittal-CEDR application
    • Check with the Submitter for the facility to find out if he/she has granted you Preparer role access for the facility. Instructions for the Submitter to grant the Preparer role to other users can be found above under “Grant Preparer Role”.
  14. I am a consultant responsible for several emission inventories for one particular client. How do I go about obtaining the information necessary to begin completing the emission inventory in CEDR?
    • In order to access your client's data, you need to create a user account. You must provide the Submitter your account number and the email address used to create your account for each facility that you will be assisting with inventory preparation. Only the Submitter can grant Preparer access to you. Once you are granted access by the Submitter, you have access to all of the facility’s data in the online emission inventory system.
  15. Currently, my client has not contacted the MPCA to apply for Submitter designation. Should my first step be to instruct the client to set up an User Account?
    • Yes. You should instruct your client to create a user account (Refer to FAQ #1).
  16. I forgot my account number and/or password. How do I find it?
    • If you just forgot your password, but know your account number, go to the MPCA e-Services web page and click on “Login.” From the Login page, click on the 'I forgot my password' link. After you enter your account number, the e-mail address that you used to create your account, and answer a challenge question, a notice will be sent to you via e-mail that your account has been reset. If you do not have your account number or know the e-mail address under which you registered, contact the MPCA e-Services Portal administrator at 651-757-2728.

Inventory Report Submittal:

  1. If I notice an error in my emission inventory that I just submitted, what should I do? Resubmit or notify an EI staff?
    • The Submitter may submit the EI more than once, if necessary, until the EI submittal deadline. To minimize confusion for all involved, please ensure that your first EI submittal will be your best submittal. This intent adheres to the definition of the ‘legal certification’ in the signature block that the Submitter agrees to at the point of the EI submittal.
  2. Do I need to attach any files for the EI submittal to be valid?
    • Which attachments to include with the EI remains the same as the previous EI submittals. Attachments are documentation that adds value and/or clarity to the EI emission estimation methods, e.g. a pdf of the executive summary of performance (stack) tests, a VOC material balance spreadsheet.
  3. The inventory is due and I just hired a consultant to do my inventory submittal. How can I get an extension?
    • Extensions are not allowed. Please submit as soon as possible or your next year's air fee will be calculated using Minn. R. 7002.0025, subp. 3.
  4. Since the system just calculated my annual emissions, couldn't it also calculate my annual air emission fee?
    • No, because the emissions calculated at the point of EI submittal are draft and are subject to change pending review by the MPCA EI staff.

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Glossary of Terms

CROMERR: The Cross-Media Electronic Reporting Rule (CROMERR) provides the legal framework for electronic reporting (ER) under all of the Environmental Protection Agency's (EPA) environmental regulations. CROMERR applies to: (a) regulated entities that submit reports and other documents to EPA under Title 40 of the Code of Federal Regulations, and (b) states, tribes, and local governments that are authorized to administer EPA programs under Title 40. CROMERR establishes standards for information systems that receive reports and other documents electronically (including email, but excluding disks, CD's, and other magnetic and optical media) that are submitted to satisfy requirements of a program that a state, tribe, or local government is authorized to administer under Title 40. These standards cover a variety of system functions, such as electronic signature validation. The standards are designed to provide electronic submittals with the same level of legal dependability as the corresponding paper submittals. Although CROMERR does not subject EPA systems to the standards, EPA has decided that all of its systems will conform to the standards when they operate to receive electronic submittals that are covered by the regulation.

Copy of Record: The copy of record is defined by the EPA as the document "that is submitted in lieu of paper to satisfy requirements under an authorized program. For such submissions, the copy of record is intended to serve as the electronic surrogate for what we refer to as the "original" of the document received where we are doing business on paper. The copy of record is meant to provide an authoritative answer to the question of what was actually submitted and, as applicable, what was signed and certified to in the particular case.

Electronic Signature: This means any information in digital form that is included in or logically associated with an electronic document for the purpose of expressing the same meaning and intention as would a handwritten signature if affixed to an equivalent paper document with the same reference to the same content. The electronic document bears or has on it a digital (or electronic) signature where it includes or has logically associated with it such information. For MPCA-CROMERR, the electronic signature is comprised of an account's password and one of the five challenge questions that are part of the account creation process.

Submittal Agreement: This means an electronic signature agreement signed by an individual with a handwritten signature. This agreement must be stored until five years after the associated electronic signature device has been deactivated.

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